Stop Growing Your Headcount
to Handle Growing Demand.
Every time your business hires because your processes can't keep up, that's a signal. Arethona maps and automates the operational workflows holding your business back — connecting your ERP, mobile tools and third-party systems so your team spends time on decisions, not data entry.
Manual Processes Are Costing You More
Than You Realise
The problem with manual work isn't just that it's slow. It's that the cost hides in plain sight — across every department, every day.
Double Data Entry Across Every Department
Your accountant re-keys sales orders from email into the ERP every morning. Your warehouse supervisor manually updates a spreadsheet that duplicates what's already in the system. Your finance team re-enters purchase figures at month-end. Every re-entry is time lost and an error waiting to happen.
Inventory That Never Matches Physical Reality
Your system says 240 units. Your warehouse team says 187. The gap exists because stock movements — returns, write-offs, samples, transfers between locations — aren't captured in real time. Your purchasing team buys stock you already have. Your sales team promises stock that's already gone.
Field Jobs That Take Days to Invoice
Your technician completes a job on a Friday. They fill in a paper job sheet. The office collects it Monday, types it up Tuesday, raises an invoice Wednesday. That's four days of delay on every completed job — multiplied across every technician, every week.
Approvals That Stall Your Operations
A purchase order sits in a manager's inbox for three days while a supplier waits. A credit note can't be processed until the director approves it — but he's travelling. An expense claim sits unactioned for two weeks. Every bottleneck in an approval chain is a bottleneck in your operation.
Month-End Reporting That Takes Three Days
Your finance team exports from four different systems, pastes everything into a master Excel file, fixes the broken formulas, chases the missing numbers from department heads and produces a management pack that's already two weeks out of date by the time anyone reads it.
Systems That Nobody Actually Uses
You spent money on a CRM but your sales team keeps their pipeline in a personal spreadsheet because the CRM doesn't match how they work. You bought a project management tool but teams still use WhatsApp to coordinate jobs. Tools that don't fit the workflow get ignored — so the data never improves.
Real Automation Across
Every Department in Your Business
Not generic "digital transformation" — specific, measurable automation of the manual steps that cost your business time and money every single day.
Finance & Accounts
- Auto-generate invoices the moment a delivery is confirmed — no manual raising
- Three-way PO matching: purchase order, goods receipt and supplier invoice reconciled automatically
- Automated payment reminders sent at 7, 14 and 30 days overdue — no chasing by your team
- Bank statement auto-reconciliation against ERP transactions
- Expense approval workflows routed by amount threshold and manager hierarchy
- Month-end management reports generated on a scheduled timer
Operations & Procurement
- Stock hits reorder level → purchase request automatically created and routed for approval
- Confirmed sales demand → production orders scheduled automatically in MRP
- Supplier delivery confirmation triggers quality inspection workflow
- Purchase approval routing based on value and category — no email chains
- Inbound goods receipt updates inventory, triggers putaway and notifies relevant teams instantly
Sales & CRM
- Quote approved → sales order confirmed → warehouse task created — in seconds, not hours
- CRM follow-up tasks auto-created for leads with no activity in X days
- Contract renewal reminders triggered 90, 60 and 30 days before expiry
- Commission calculation updated automatically on confirmed payment
- Customer portal access: orders, invoices and delivery status without calling your team
Warehouse & Logistics
- Sales order confirmed → picking task created in WMS automatically
- Barcode scanning replaces paper pick lists — scan to confirm, no re-entry
- Carrier shipping label printed automatically on packing confirmation
- Inventory valuation updated in real-time on every movement, transfer and adjustment
- Cycle counting scheduled by ABC classification — no manual planning
- Returns trigger credit note creation and stock reinstatement automatically
Field Service
- New job dispatched directly to technician's mobile app — no phone call required
- Parts required on-site: ordered from mobile, deducted from stock automatically
- Customer signs off on mobile → invoice raised immediately, not days later
- Travel time and labour auto-calculated from app GPS timestamps
- Service report generated and emailed to customer automatically on job close
- Recurring maintenance contracts: jobs auto-created on schedule, no manual intervention
Reporting & Management
- Live executive dashboard: revenue, margin, stock, outstanding debt — always current
- Scheduled management reports delivered by email at a time you choose
- Exception alerts: aged debt over X days, stock below minimum, late deliveries — automatic
- Sales performance, pipeline and forecast updated in real time from CRM activity
- No more month-end spreadsheet consolidation — the numbers are always ready
What This Looks Like
Inside Your Business
Not theoretical benefits. Specific before-and-after changes to how your team works every day.
Order Processing & Invoicing
Field Service & Job Management
Purchasing & Stock Replenishment
From Process Audit
to Automated Business in 4 Steps
We don't arrive and recommend the same solution to every business. We start by understanding exactly how yours operates.
Process Audit
We spend time with your team — operations, finance, warehouse, sales — mapping every process as it actually happens, not as the org chart suggests. We identify every manual step, every system handoff, every bottleneck.
Automation Blueprint
We design the automation architecture: which workflows to automate first, which systems to connect, what the data flow looks like and what the measurable outcome will be. You see the full picture before we build anything.
Build & Integrate
We implement using Odoo ERP, custom modules, API integrations, mobile applications and workflow rules — connecting every system your business runs on. Tested against your real processes before go-live.
Measure & Improve
We track time saved, error rates reduced and throughput increased against the baseline. Automation compounds — every improvement reveals the next opportunity.
The Technology Behind
Every Automation We Deliver
We build on proven, enterprise-grade platforms — not custom tools that create lock-in and maintenance risk.
Odoo ERP
The operational backbone. Inventory, purchasing, sales, finance, manufacturing, field service — all connected in one system with native workflow automation built in.
API & Integrations
We connect Odoo to your existing tools — shipping carriers, payment gateways, eCommerce platforms, accounting software, IoT sensors and any system with an API.
Mobile Applications
Custom React Native and Flutter apps that put automated workflows into the hands of your field teams, warehouse staff and technicians — with offline-first capability.
Digital Twin
For operations with physical assets, we connect real-time IoT sensor data to live 3D models — so your team monitors, predicts and acts before problems occur.
Cloud Infrastructure
AWS-hosted, containerised deployments that scale with your operation — reliable, secure and maintainable without specialist infrastructure overhead.
AI-Assisted Delivery
We use AI development tools throughout every project to deliver faster — the same outcome in less time, at a leaner project cost, without compromising quality.